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How to create and share a folder on Google Drive

May 29, 2021, 18:16 IST
Business Insider
Sharing a folder on Google Drive takes only a few clicks once you know where to look.10'000 Hours/Getty Images
  • You can share a folder on Google Drive via email or a shareable link.
  • To share a folder on Google Drive, click the folder's title to access the "Share" option.
  • No matter how you share your folder, be sure to select your desired editing permissions.
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These days, Google has an application for pretty much everything you need to do online, including for sharing documents, files, and folders.

You can upload most types of files - including photos, audio, and video - to Google Drive, Google's file hosting service.

Sharing a Google Drive folder makes it easy to collaborate with friends, colleagues, or classmates on projects, and send a collection of relevant files all organized in one place.

Here's how to do it.

Quick tip: If you don't need to send a whole folder, you can also share a single file through Google Drive.

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How to share a folder on Google Drive

1. Go to https://drive.google.com and sign in to your account.

2. On the main page, you'll see all the files and folders currently stored on your Google Drive account. If you already have a Google Drive folder ready to share, skip ahead to step 7.

3. To create a new folder, click the New button in the upper-left corner of your screen, beneath the Google Drive logo.

Click the "New" button to create a new folder.Grace Eliza Goodwin/Insider

4. In the New drop-down, click Folder at the top of the list. If you already have a folder on your computer you want to upload in its entirety, you should choose the Folder upload option in this menu.

Click either "Folder" or "Folder upload."Grace Eliza Goodwin/Insider

5. Enter a name for your folder in the pop-up and click Create. You'll then see the newly created folder appear in My Drive - click to open it.

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Name your folder and hit "Create."Grace Eliza Goodwin/Insider

6. From here, you can upload files to your folder by dragging and dropping them into the window from your computer, right-clicking on the screen and selecting Upload files, or clicking New and selecting File Upload.

Drag and drop your files or click the "New" button again.Grace Eliza Goodwin/Insider

7. Open the folder you want to share. Then, click on the folder title at the top of the screen, above the list of files in your folder. In the drop-down, click Share.

Select "Share" in the drop-down.Grace Eliza Goodwin/Insider

8. In the pop-up, under Share with people and groups, you can type in the email addresses of everyone you'd like to send your folder to.

Use the text box to type in the email addresses of your recipients.Grace Eliza Goodwin/Insider

Make sure to choose editing permissions - click the Editor drop-down and select Viewer, Commenter, or Editor. If you want each person to be individually notified, click the checkbox next to Notify people, type in a message if you want, and hit Send.

Choose your editing permissions from the drop-down.Grace Eliza Goodwin/Insider

Quick tip: If someone is part of your organization, you can type in just their name and their email address will auto-populate.

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If you don't want to share the folder via email, you can also copy and paste a URL link. Click Get link in the box beneath Share with people and groups. The box will expand to show a link and editing permissions - make sure you grant access as necessary.

Choose other users' editing permissions.Grace Eliza Goodwin/Insider

Once you've changed your permissions, click Copy link to copy it to your clipboard. Then paste the link in a text, email, messaging app, or other platform to share your folder.

How to share your Google Calendar with others to optimize your scheduling processHow to integrate Google Drive with Microsoft Office so you can easily share files and collaborate across platformsIs Google Drive secure? How Google uses encryption to protect your files and documents, and the risks that remain19 of the best Google Drive tips and tricks for getting the most out of the service
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