Four simple tips to write a professional email

Writing an official email is hardly a task but writing it professionally doesn’t seem to be everyone’s cup of tea. Often, young professionals especially fresher end up writing unprofessional emails, thus embarrassing themselves. So to ease things for them a bit, BI India lists down a few such email etiquettes that will help you write an impeccable professional email.

Use proper English

In India, we still use British English while writing a mail. So stick to it. The language you use in your email has to be strictly professional. Any use of SMS language is a strict no-no.

Give formal salutation

Even if you are friends with someone, a professional email to him should have a proper salutation. Informally addressing somebody as ‘hi’ or’ hey’ in an official email is immature. Instead, it is advisable to use salutation such as ‘Dear’ or ‘Hello’ in a professional email as these emails are soft documents that have been filed and would be referred to in future, if the need arises.

Check for spelling mistakes

Ensure that you have incorrectly spelled a word in your official emails. Take care of basic grammar in your email. Thoroughly read your email before you press the send button in order to avoid such silly mistakes. Such casual approach in mails speaks volumes about the level of seriousness you have for your work.

Keep your tone right

Even if you are angry or upset with someone, keep your tone right. Avoid expressing your disagreement with someone through your language. Do not abuse or use foul language. If you want to express your discontentment with something, write it professionally. Such casual approach in mails speaks volumes about the level of seriousness you have for your work.

Image: Businessinsider.com